DEPUTY PROJECT MANAGER (DPM) - Baltimore, MD
Deputy Project Manager (DPM) Baltimore, MD
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The Deputy Project Manager (DPM) will serve as second in command to the PM, and shall perform the following: Manage and maintain the SPS Project Management Plan (PMP) which describes the processes and activities for the Statewide Personnel System project and how the project will be executed, monitored and controlled. The plan must define the managerial, technical, and supporting processes and activities and address topics such as Scope Management, Schedule Management, Financial Management, Quality Management, Resource Management, Communications Management, Project Change Management, Risk Management, Procurement Management and others deemed necessary to manage the SPS Project through completion.
In addition, the PMP shall define the organization and infrastructure required to execute the project through completion. Manage the SPS Project team including any contractors. Track all current and pending project related activities including project management activities, contractor activities and agency activities using the SPS Master Schedule. The Master Schedule shall include project milestones, deliverables, times of performance, degrees of completion and resources for all activities. Incorporate subsequent SDLC phases from gap analysis and detail requirements to implementation into the Master Schedule. Expand and maintain the Project Communications Management Plan (CMP) for all project stakeholders.
The CMP shall include a stakeholder contact list, distribution structure, description of information to be disseminated, schedule listing when information will be produced and the method for updating the communications plan. The CMP shall ensure all appropriate stakeholders have been identified and their requirements and expectations have been documented and managed within the scope of the project. Expand and maintain an ongoing Master Risk Management Plan (RMP) and Risk Registry. The RMP identifies and prioritizes potential risks to successful completion of the project and includes recommendations and responses for addressing potential risk. A Risk Registry shall be kept as part of the RMP and shall be updated throughout the project. Manage the issue escalation and resolution processes for the project; document and facilitate the processes with all project stakeholder and team members. Manage and maintain the Project Change Management Plan. The plan describes the processes for assuring that the project has adequate control over changes to all items (scope, requirements, and cost) necessary for creating or supporting the project deliverables.
At a minimum, the plan addresses the change management procedure, approvals process, and tools used (i.e. change request form, change order). Manage and maintain the Quality Assurance (QA) Plan. The plan captures the processes and procedures necessary to ensure that all steps of the project from procurement through the State’s SDLC phases are monitored with proper acceptance criteria defined for each stage of the SDLC. The plan shall also define signoff procedures for various milestones and deliverables. Responsible for providing QA by evaluating and providing critical comments on all project deliverables.
The QA evaluation process shall be based on a comparison of deliverables against the detailed requirements solicitations and the DPM’s industry expertise. Schedule and facilitate regular weekly status, risk and issue discussions with the TO Contract Manager covering all pending and current project activities. Project status, hours worked, project financials, risk and issue dispositions for the past week, and action items for week pending, shall be captured and tracked in table format in a Master Status Report. The Master Status Report also shall have sections describing DPM activities, updates to the Integrated Master Schedule and Master RMP.
The Master Status Report shall contain a section on lessons learned and any other pertinent status information; and schedule variances must also be documented in the Integrated Master Schedule and the Master Status Report. Collect, organize, store, and manage project artifacts and information. This includes maintaining current and archival project files (electronic and paper), collecting and distributing project information to and from project stakeholders, updating internal weekly status reports, and project tracking systems, and recommending ways to optimize Department of Information Technology’s project management office in support of the project. Function as a liaison between Department of Information Technology personnel; project Stakeholders and contractors. Participate in procurement process for any solicitations for the project.
Duties shall include: updating procurement schedule; writing scope of work and requirements and evaluation criteria, assisting procurement officer with amendments and questions/responses, and serving as an evaluator of proposals. Coordinate and manage appropriate product-related training for users.
MUST HAVE: six years of experience in the field of human resource, including three years of experience in a consultant role implementing human resource systems of similar size and complexity; Must have served as an human resource functional lead on at least two full implementations.
At least five (5) years of experience in project management, with full accountability, for implementing at least two enterprise applications of comparable size and complexity within the last 5 years, from inception to complete implementation.
Must be a Project Management Institute (PMI) "Certified PMP."
